Services
Back Office / Commercial Contract Administration Management
We provide a contractual and commercial management service that optimizes the allocation of resources for contract administration. This includes reviewing and preparing all necessary contractual documentation, monitoring compliance levels, supporting contract negotiations, reducing costs and timelines, and ensuring that each process reaches a successful conclusion for all parties involved.
CONTRACT MANAGEMENT:
- Process simplification and standardization of contractual documents
- Monitoring and resolution of issues, conflicts, and claims
- Preparation of periodic indicators on contract management progress (KPI’s)
- Development of action plans to ensure contract compliance
- Review and analysis of work logs (e.g., LOD) to generate reports on points of conflict with suppliers
- Claims management (diagnosis, impact, and organizational response, etc.)
- Time and cost projections
- Support in selecting the appropriate contract type according to organizational needs
- Development and implementation of contractual procedures for different types of contracts
- Timely identification of contractual risks that could endanger project development
- Evaluation of suppliers during contract execution according to organizational guidelines
COMMERCIAL MANAGEMENT:
- Preparation of cost baseline (cost estimates)
- Preparation of schedule baseline (Gantt chart of tasks)
- Ensuring compliance with organizational investment budgets and costs
- Review of budgets vs. supplier offers
- Support in contract negotiation
- Control and monitoring of contracts with suppliers
- Management of commercial operations through indicators and reports
- Support in contract closure
Finally, it is necessary to verify the faithful compliance with the contract objectives defined by the organization and carry out the corresponding administrative closure. For this, DELPRO performs these and other activities:
- Administrative closure
- General review of deliverables from each supplier
- Verification of project scope compliance
- Project closure report
- Lessons learned
- Results obtained
- Audits to verify compliance with procedures
- Support for invoices, payments, etc.
- Technical documentation
- Requested and approved changes
- Dossier
- Etc.
